• Generate RVG (as at 1 November 2001), RVG (AMA style), Traditional or Time Based INVOICES.
  • Select CHARGING RULES (eg. always charge Schedule plus 25%) or select from preset fee scales (including "no gap" private fund fees).
  • Set default SETTLEMENT DISCOUNTS (eg. Say offer a 5% settlement discount if paid within 45 days) to encourage prompt payments and either show on the invoice or on a separate letter.
  • Invoices can include personal letters to the patient with unique "mail merge" features.
  • Print invoices as you go or batch up to print at the conclusion of your data entry.
  • Automatic calculation of GST.
  • Produce personalised ESTIMATES for patients in a letter form with the "out of pocket" payment shown clearly if applicable. You can optionally add the private fund rebate into the "out of pocket" payment if you do not know if the patient is in a private fund.
  • Convert ESTIMATES to INVOICES with modifications (original Estimate is always keep).
  • Look up and track the outstanding invoices for the Patient or a "Bill To" (eg. DVA, Private Health Fund).
  • Automatically links in the Description of the Operation but allows you to modify uniquely for an invoice.
  • Medicare and Private Fund rebates as well as "Gap" payment is calculated and kept for the "life" of the INVOICE to assist with patient queries.
  • You can select to print only the total INVOICE charge or print the charge for each line item (we know this is required for private funds).
  • A 'help' screen look up at invoice entry time ensures quick identification of operation procedures and allows the addition of any unusual operation item numbers while invoicing.
  • Print "Comments" in the body of the INVOICE and attach "Footer" messages to print on the bootom.
  • Select 'Bill To' addresses. These can be created and held in tables and "linked in" at invoicing time (and modified) with automatic links to preset Fee scales (handy for "no gap").
  • Multiple doctors (unlimited) can use the system with any number of workstations and printers without switching of databases.
  • Patient details can be changed at any time and 'follow up' notes (with an automatic diary reminder 'action date') can be entered against any invoice.
  • "Credit notes" can be stored against the invoice to record the history of contact with the patient.
  • Security passwords exist throughout the system ensuring protection of a doctor's personal information.
  • Reminders for overdue invoices can be set to print automatically on your preselected "no of days" after invoice date and Can be produced daily, weekly, fortnightly or monthly - you decideReminders for overdue invoices can include your own "tailored" overdue messages (which can be different for "nil paid" or "partially paid" accounts). Invoices (say, those sent to DVA) can be tagged for no reminders to be sent.
  • Reprints of invoices can be printed as the original invoices or highlighted as a Duplicate.
  • Lookups of patient's accounts show the original charge plus any settlement discounts, payments, charges and/or credits providing fast response to enquiries.
  • Complete audit trails of data entered into the system are printed automatically.
  • The Payments Processing will produce individual doctors Bank Deposits Lists allow deposits of miscellaneous cheques.
  • Printed Receipts show the complete account details & list any payments made.
  • You can accept and process payments in the form of cheques, cash, credit cards, EFTPOS and direct debit and send patient receipts as required.
  • During Payment entry you are warned of expired settlement discount and given option to reverse (recharge) the settlement discount.
  • You can archive your paid invoices to a separate area (but immediately accessible) to keep the system data set current.
  • Comprehensive reports to assist:
    * Supervision and collection of outstanding invoices
    * Balance reports - showing outstanding invoices
    * "Follow up" facility - set yourself a reminder
    * Control and supervision of bill to debt exposure
    * Revenue (invoicing) analysis
    * Banking (payments received) analysis
    * GST obligations
    * Fiscal year - complete financial picture
    * Clinical analysis - export to Excel capabilitiesFull printed Manual, optional on-site installation and training. Formal training courses (class room style) offered.
  • Telephone and email support, regular updates, dial-in support if needed.
  • True Windows application written in Visual FoxPro